SEAMLESS COLLATION OF AIRLINE DOCUMENTATION FOR EFFICIENT RECONCILIATION PROCESS
About SkyDox
A comprehensive service focused on the systematic collection and organization of Airline Documentation, including invoices, credit notes and debit notes across multiple carriers to establish a reliable foundation for downstream reconciliation and compliance.
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By standardizing and validating source documentation at the outset, this service ensures data accuracy, completeness, and consistency, critical for accurate tax reporting and ITC validation.
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This structured approach enhances control over financial documentation, reduces administrative burden, and supports audit readiness, enabling organizations to maintain clean, compliant records and improve the efficiency of their overall tax and finance processes.
The Problem Statement
Lack of Standardisation
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Airlines follow varied invoicing formats, issuance cycles, and data structures, creating inconsistencies in financial documentation.
This lack of uniformity makes it difficult for businesses to systematically capture and organize data, often leading to delays, reconciliation errors, and compliance risks in tax reporting.
Inconsistent Value Determination
Differences in how airlines classify and apply tax to services result in discrepancies between invoice values and reported transactions.
These variations complicate the verification of taxable amounts, increasing the complexity of reconciling data with GSTR2B and impacting the accuracy of ITC claims.
Managing Multiple Airline Documentation
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Organizations typically receive invoices from both Travel Management Companies and airlines, each following distinct billing cycles and data conventions.
Consolidating and validating these multi-source documents into a single, auditable dataset is resource-intensive and error-prone, raising the risk of missed credits, inefficiencies, and audit non-compliance.
Solution & Process Excellence
​The first step in the reconciliation process is to collect accurate and complete documentation such as invoices, credit notes, and supporting records from various airlines for all transactions. Since airlines follow different invoicing practices and timelines, ensuring consistency and accuracy at this stage is crucial for reliable reconciliation and accurate ITC claims.
Documentation Management
The next step involves extracting key data points from airline invoices, such as invoice numbers, dates, GSTINs, fare amounts, and tax components, and mapping them to corresponding transaction entries in internal records. This ensures alignment between airline invoices and internal records, facilitating accurate reconciliation and validation of input tax credit.
Data Extraction Management
TraCarta offers a structured documentation collation service that consolidates all airline records, such as invoices, credit notes, and debit notes which are linked to travel agent transactions.
Using its proprietary AirX© Automation Framework, the platform organizes and validates documents for completeness and traceability. The result is an audit-ready, single source of truth for all airline transactions, ensuring accurate, compliant, and efficient tax and finance processing.
Deliverable Matrix
A complete set of airline issued invoices and credit notes, essential for accurate reconciliation, ITC validation, and compliance support.
Airline Documentation Set
The industry’s first comprehensive compilation of airline documentation, delivering complete and accurate data required for seamless reconciliation with GSTR2B.
TraCarta's GST Report
Partner with us to unlock precision, compliance, and performance across every transaction.